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EHR: Immunization Registries Data Submission

This information is old and has been replaced by the Modified Stage 2 requirements per the Final Rule, 10/7/2015. See EHR Objective 10: Public Health Reporting.

EHR Stage 1: Menu Measure 8 (public health measure)
EHR Stage 2: Core Measure 16

Overview

Vaccine data can be entered in Open Dental and exported in HL7 format. Open Dental does not automatically transport data to the immunization registry.  Instead, you must send data based on each state's required transport method. 

Stage 1: Conduct at least one test of the certified EHR software's capacity to submit electronic data to immunization registries and follow-up submission if test is successful. At least one of the 5 menu measures you attest to must be a public health measure, even if it means claiming an exclusion.  Syndromic data and immunizations are the two public health measures supported in Open Dental.  For help determining which one to choose and how to attest, see EHR Stage 1 MU FAQ.

Stage 2: Ongoing submission of immunization data from EHR certified software to immunization registry for the entire reporting period.

Exclusions Available? Yes

Since dentists do not usually administer vaccines, you may qualify for an exclusion. However, each state may vary in requirements.  Contact your state early to determine requirements, sign legal agreements, or begin the on-boarding process.  Even if you intend to claim an exclusion, you may need to sign participation agreements or addendums. For a full list of public health agencies by state, see http://www.aphl.org/aphlprograms/informatics/Pages/MU2PHAReadiness.aspx.

Example:  Kentucky, Stage 1.  To attest for this measure in Kentucky, all EPs, including those who claim an exclusion, must have a signed participation agreement and immunization registry authorization addendum on file with KHIE. Contact KHIE for information. KHIE 2014 MU Guidance (PDF)

Resources:

Calculations This is a yes/no measure and not based on a percentage calculation. CMS recommends you retain supporting documentation for your attestation choice.
Setup EHR General Setup
Set Up Vaccines

  - Drug Manufacturers
  - Drug Units
Instructions Enter Vaccine Data
Export Vaccine Data

 

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