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EHR Licensing 

Open Dental EHR is a complete 2014 certified EHR software used by eligible providers (EPs) in the Medicaid and Medicare EHR Incentive Programs.  It meets all mandatory requirements for a 'qualified' EHR and has been tested and certified by a federally approved certification body.

  • Medicaid EHR Incentive Program 
    An Introduction to the Medicaid EHR Incentive Program for Eligible Professionals
    EPs who adopt, implement and demonstrate Meaningful Use (MU) of a certified EHR software can receive incentive payments of approximately $60,000 total over 6 years. To qualify, a provider must see at least 30% Medicaid patients and must meet other specific qualification criteria. Typically, eligible providers work in pediatrics, community health centers, federally qualified health centers, rural health clinics, etc. Most ordinary dental offices do not qualify. Existing Open Dental customers can use Eligibility Queries to determine eligibility. The last year to begin participation is 2016.

    • Adopt, Implement, Ugrade (AIU): For the Year 1 incentive payment, Medicaid EPs only need to purchase a certified EHR software.  You can use it, but you do not have to. When you Attest for the year 1 incentive payment, the signed and dated EHR contract indicating you have purchased Open Dental for 1 year is sufficient.  So you will purchase a certified version of Open Dental, but can use any version (or wait until year two).
    • Meaningful Use:  For Years 2 - 6, to receive an incentive payment EPs must demonstrate MU for a specific reporting period using only an EHR certified version of Open Dental. 

  • Medicare EHR Incentive Program 
    An Introduction to the Medicare EHR Incentive Program for Eligible Professionals
    EPs who demonstrate MU of a certified EHR software can receive incentive payments of approximately $44,000 total over 5 consecutive years. EPs include doctors of surgery or dental medicine.  For all incentive payment years, EPs must demonstrate MU using only an EHR certified version of Open Dental.  The last year to begin participation is 2014.

Purchase Open Dental EHR
2014 Fees:  12 months of support starting on contract date (see Fees) plus a calendar year fee of $720 per provider for EHR functionality and reporting.  The contract is for 1 year and is renewed annually. You will never be double charged for monthly support.  If you prefer to divide the annual fee into a monthly charge, you may arrange with us to do so. 

How to Purchase:  To start the process, complete this form and return it to us: EHR_PurchaseForm.doc
A support technician will contact you. It may take a day or two of communication before the process is complete.  EHR Purchasing FAQ

Requirements:  Due to certification requirements for time synchronization your server must be Windows; not Linux.

Certified Versions:  Version 14.2 is EHR certified version for 2014. Versions are not immediately certified, so be careful when you update.

After Purchase:  When you are ready to use the software, see Welcome to Open Dental.  The next steps depend on your incentive payment year. 
- Medicaid Year 1:  Adopt, Implement, Upgrade (AIU)
- Medicare Year 1, 2 and Medicaid Year 2, 3:  Stage 1 Meaningful Use
- Medicare Year 3, 4, 5 and Medicaid Year 4, 5: Stage 2 Meaningful Use

Submitting to CMS
To obtain the Certification ID number when filling out your incentive form, follow these steps:
1.  Go to the Certified Health Product List (CHPL) website: http://onc-chpl.force.com/ehrcert
2.  Click 2014 Edition. 
3.  Search for Open Dental. 
4.  Click Add to Cart on 14.2. 
5.  Click Get CMS EHR Certification ID.
The certification number should be A014E01O2O9JEAR.

Helpful Resources
We have collected the following resource links that you may find useful when learning about the EHR Incentive Program and determining eligibility.

This Complete EHR is 2014 Edition compliant and has been certified by an ONC-ACB in accordance with the applicable certification criteria adopted by the Secretary of the U.S. Department of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services or guarantee the receipt of incentive payments. Vendor: Open Dental Software. Date Certified: 3/20/2014. Product Version: Open Dental Version 14.2. Modules Tested: 170.314(a)(1‐15); 170.314(b)(1‐5, 7), 170.314(c)(1‐3); 170.314(d)(1‐8); 170.314(e)(1‐3); 170.314(f)(1‐3); 170.314(g)(2‐4). Certification ID Number: 03202014‐1796‐8. Clinical Quality Measures tested: CMS068v3; CMS069v2; CMS074v3; CMS075v2; CMS127v2; CMS138v2; CMS147v2; CMS155v2; CMS165v2. Additional software used: NewCropRx. Price Transparency:  This certified product-version may require ongoing monthly costs to support electronic prescriptions (170.314.b.3), drug-drug and drug-allergy interaction checks (170.314.a.2), and drug formulary checks (170.314.a.10).  This certified product-version may require a one-time certificate setup fee for using Direct messaging (170.314.b.2-2).


Open Dental Software 1-503-363-5432