Time Card Setup

In the Main Menu, click Setup | Time Cards:

The Pay Periods list starts out empty, and you must add each pay period yourself. Click the Add button.

Pay periods must be added before staff will be able to access them on their Timecards.

Rules

Add a new rule

The most common rule is simply one rule that applies to all employees, and which automates overtime for working more than 8 hours on any given day.  Rules can also be applied on a per-employee basis if desired.  Only one rule is allowed per employee.  See Time Clock for instructions on running the automation at the end of the pay period.

Options

Use decimal format rather than colon format: Colon format is much more common because employees like to see the minutes worked.  Regardless of which format is used, both formats will be shown for the totals at the bottom of the time card.  The decimal format is typically needed there to calculate payroll because currency is also in decimal format.

The math works like this: Time can be expressed in colon format or in decimal format.  For example, colon format in hours:minutes might be 2:30.  The same time in decimal format would be 2.5. To convert back and forth, divide or multiply the last number by 60.  30/60=.5, or .5*60=30.  This works for seconds as well as minutes.  It's a standard conversion between base-10 and base-60.

Rounding totals: If you look at a timecard that is showing minutes rather than decimals, and you add together all the times, you may notice that the total at the bottom is one or two minutes longer.  This is because seconds are not shown in the grid, but are included in the math.

Calc Daily button makes adjustments if breaks over 30 mintutes: See the automation section at the bottom of the Time Clock page.

In the Security window, at the bottom are two checkboxes related to timecards.