Conversion: Split Database

A database split may be necessary when one or more providers leave a practice and want to take data belonging to their patients with them, this can be done by provider or clinic. Database splits can also be performed to create a database template that copies all settings without copying patient information. See Conversions.

Fees:  Each database split is $400. For instance, one database split into two databases for two different providers would be 2 x $400 = $800. Or, simply removing certain providers from one database (e.g., providers are no longer relevant to practice) will result in only one database, thus the charge would be $400.

Database Split Process

1. Call Us: Contact Open Dental to schedule a Test Database Split appointment. We recommend scheduling at least one to two weeks in advance of your desired conversion date.
2. Test Split: This process will give you a clear idea of how your data will look in the final conversion.
3. Test Split Discussion: A Conversions Specialist will review your test split with you in detail and discuss any questions or concerns.
4. Test Split Checklist: Prior to scheduling your final database split, you will need to review and verify the test split data and complete the Database Split Checklist.
5. OpenDentImages: Prior to completing the final split, you will need to decide how to handle the Open DentImages folder. There are three options:
   
   • Option 1: The dental office can copy the entire OpenDentImages folder from the original location to the new location for patient scans to be accessed.
   • Option 2: For a fee of $400 per split database we can split out the scanned documents for only the patients in your database split.
   • Option 3: You can choose to not do anything with the scanned documents for the split database(s).
6. Final Split: Now you’re ready to schedule and complete the final database split.

Note: Open Dental does not convert an office's digital imaging software (x-rays). Contact your digital imaging software for options regarding x-rays.