If you would like to switch from another dental software to Open Dental, we provide a variety of conversion services:
Fees vary depending on the software you are converting from, conversion service, and other factors. See the Conversion Services table below for details.
Ready to get started or learn more about the conversion process? Here is the First Step: Test Data Conversion Overview.
Service |
Fee |
More Details |
Open Dental Software and Support |
Fees for Software and Support |
Required for new customers. |
Test Data Conversion |
No charge. |
Test Data Conversion Overview
Pre-Data Conversion Checklist
Customer Onboarding Checklist |
Final Data Conversion |
Data Conversion Fees
The Conversion Department will provide you with a written quote prior to a final conversion.
The typical cost for a United States customer is $1350 per database.
Fees vary depending on the data we can convert.
Conversions for practices with multiple clinics in the same database are an additional $300 per clinic/physical location.
Conversion fees cannot be refunded once we have completed the final conversion. |
Final Data Conversion Overview |
Scanned Documents (Image) Conversions |
Fees for Scanned Document (Image) Conversions
Typical cost: $800 per image conversion. Fees vary by software application and size of data. |
Converts scanned documents and patient pictures; it is not included in a data conversion and has a separate fee. This does not include x-rays. Image conversions only occur after a final data conversion |
After-Hours Conversions |
Additional $500 flat fee for weekend and after hours conversions. |
See Contact for Regular Conversion Business Hours. |
Holiday Conversions |
For conversion services on US holidays, please contact our Conversions Department for a quote. |
|
Test Database Merge |
No charge. |
Merging Databases |
Final Database Merge |
Collected database size:
- Under 10 GB = $400 per merge.
- 10 GB-20 GB = $600 per merge.
- 20 GB-30 GB = $800 per merge.
- 30 GB-40 GB = $1000 per merge.
|
Merging Databases |
Test Database Split |
No charge. |
Splitting Databases |
Final Database Split |
Collected database size:
- Under 10 GB = $400 per database.
- 10 GB-20 GB = $600 per database.
- 20 GB-30 GB = $800 per database.
- 30 GB-40 GB = $1000 per database.
|
Splitting Databases |
OpenDentImages (scanned documents) Folder Split (optional) |
$400 per database. |
Splitting Databases |
Patient ID Renumbering |
$200. |
|
Special Conversion Request |
$100 minimum charge, if no conversion within the last 3 months. |
Special Conversion Request Form |
Post-Conversion Setup |
Post-Conversion Setup is included in the conversion cost. Setup must be completed within 30 days of the final conversion or a separate fee applies. |
See Training for additional details. |
International Customers |
The Conversion Department will provide you with a written quote prior to a final conversion.
The typical cost for a Canadian office is $1000 per database.
We may consider the GDP per capita for non-United States customers when creating the quote.
Fees vary depending on the data we can convert |
If your country or province has privacy regulations that forbid the transfer of patient data to the United States (e.g., European Union, British Columbia, or New Zealand), it will be much more difficult to run a conversion for your office. Since we cannot collect a copy of your data, we would need to attempt to run the data conversion on one of your computers so that the data will not leave the country/province. Because of the added complexity, the data conversion quote will have higher fees. Please contact the Open Dental Conversion Department to discuss your options. |
Volume Discounts:
Volume data conversion discounts are available to dental organizations having multiple data conversions (distributors excluded). Please confirm discounts with a conversion specialist. All conversion discounts must be approved by Open Dental management. |
First 3 Data Conversions |
Full price. |
4 – 7 Data Conversions |
$100 discount from full conversion price (if base fee greater than $400). |
8 – 14 Data Conversions |
$200 discount from full conversion price (if base fee greater than $400). |
15 + Data Conversions |
$300 discount from full conversion price (if base fee greater than $400). |