For HIPAA compliance, you must have user passwords on every computer. These passwords are a part of Windows security,
not Open Dental Security. If a computer is not in use for a while, then it should
be set to automatically log out so that a user needs to use a password to log back in. Also see Network and Computer Setup.
Small Office (10 computers or less)
A small office will usually designate one of their workstations as the "server". If possible, it should only be used as the office server and not for day-to-day use.
- Each workstation can have individual Windows users or use the same user account. Those user accounts should not have administrative access to protect against accidental installation of viruses / ransomware.
- For each workstation to access the shared folder / data on the "server" computer, the credential manager needs to have the admin account credentials added to each workstation. Usually it is added the first time a computer accesses the "servers" shared folder and the "save my credentials" box is checked after entering the proper username and password.
To create separate users and logins for Open Dental, see Security.
To update Open Dental, a user with administrative privileges is required.
Large Office (more than 10 computers)
A large office will typically use a Windows Server operating system. Set up an active domain and security policies according to your office policies.