Transactions already entered are listed by date. By default asset, liability, and equity accounts show the entire history. Expense and revenue accounts default to the current year. To edit a transaction, double-click on it.
Add Entry: Add a new transaction.
Reconcile: (asset accounts only) Reconcile monthly bank statements. See Reconcile.
Print: Print the list of transactions.
Filtering Options: If you change filter criteria, click Refresh to update the list.
Created by: The logged-in user that made the accounting transaction.
Last Edited by: The last user logged-in user that made changes to the accounting transaction.
Clear: X in the column indicates the entry has been reconciled.
By default, the Simple view of the transaction is shown. Every transaction is split between at least two accounts:
To split a transaction between more than two accounts, uncheck the Simple box, then see Complex View below.
User Entered: The logged-in user that made the accounting transaction.
User Edited: The last user logged-in user that made changes to the accounting transaction.
Date: The date of the transaction. Transactions will be sorted by this date.
Amount: The transaction amount. To deduct an amount from the account, enter a negative value.
Other Account: Click Change to select the second account.
Memo: Notes to identify this transaction.
Check Number: Optional. Enter a value to represent the transaction for reference (e.g. check number, DEP for deposit transactions, AW for automatic withdrawal transactions, etc.)
Source Documents: Source of deposit or patient payment. If Automatic Deposit Entries and Automatic Payment Entries are set up, deposits and patient payments will be automatically attached as a source document. Click Detach to detach a source document.
Use the complex view to split a transaction between more than two accounts (e.g. for credit card payments) or to assign a different memo under each account. Transactions can be split however you wish but all debits must equal the sum of all the credits.
To split a transaction to more than two accounts: