Vertical time bars show in the Appointment schedule as color-coded visuals of appointment length and provider time.
- By default, each square in the time bar is 10 minutes. To change the default setting, see Setting the Time Increment.
- Colored squares indicate provider time. The color is based on the provider's appointment color as set on the Edit Provider window.
- White squares indicate non-provider time.
- Hygienists: If the appointment is marked as 'Is Hygiene' on the Edit Appointment window and a hygienist is assigned, the hygienist is considered the provider and thus is indicated with colored squares (the hygienist's appointment color). If not marked 'Is Hygiene', the hygienist is not considered the provider and the time will be indicated with white squares.
Types of Time Bars
Appointment Time Bar: Shows on the left edge of every scheduled appointment. The bar indicates appointment's length and provider time. Appointment time bars can't be disabled.
Provider Time Bars: Show on the far left of the Appointment schedule, to the right of the time indicator, for all providers visible in the current Appointment View. Each bar indicates provider time for an appointment based on the scheduled appointment's time pattern. Hover over the colored rectangle above the time bars to see the associated provider's name.
Operatory Time Bars: Show to the left of an operatory to indicate the primary and secondary provider scheduled in the operatory. Up to two bars may show: one provider and one non-provider. The operatory time bars only show when an operatory has been assigned to a provider's time block in the schedule (Set the Schedule).
Editing Provider/Assistant Time and Appointment Length
Provider time, assistant time, and appointment length is calculated automatically based on the time pattern of the procedures attached to the appointment. Time and length can be changed by editing the time pattern of the appointment (Edit Appointment) or the time pattern of procedures (Edit Procedure Code).
Editing the Time Pattern of the Appointment
On the Edit Appointment window, an appointment time bar shows on the left.
Click and drag the slider (solid grey rectangle) to increase/shorten appointment time, or simply click on a square to increase appointment time. Click on a square to toggle between provider time (colored squares) and non-provider time (white squares).
Once you change an appointment's time pattern on this window, the appointment's time will be locked and any procedures added later will not automatically adjust the appointment time pattern.
Editing the Time Pattern of the Procedure Code
Every procedure code has a time pattern as part of its definition on the Edit Procedure Code window.
X indicates Provider time (e.g. doctor or hygienist) and / indicates non-provider time (e.g. assistant time). Click a square to toggle between / and X. Click and drag the slider to lengthen the procedure's total time.
How Appointment Time is Calculated
When calculating appointment time, Open Dental follows the logic below:
One procedure: If there is only one procedure selected for an appointment, the appointment time pattern is the same as the attached procedure.
- The procedure time patterns are combined when more than one procedure is added to the appointment.
- All provider (X) time is added together. Non-provider (/) time appears at the beginning and end of the pattern if it exists on the procedure.
- Non-provider time is not added together. Instead, the maximum amount of non-provider time on a procedure is added to the appointment. For example, if a procedure with ten minutes of non-provider time and a procedure with forty minutes of non-provider time are attached to an appointment, the appointment will show forty minutes of non-provider time.
You attach 3 procedures to the appointment with the following time patterns:
- MOD amalgam - /XXX/
- Extraction - /X/
- Crown prep - /XXXX////
The resulting appointment time pattern is: /XXXXXXXX////
- The first three Xs are the amalgam.
- The fourth X is the extraction.
- The last four Xs are the crown prep.
- The first slash and last four slashes show the maximum non-provider time for all procedures on the appointment.
On the Edit Appointment window the appointment time pattern will look like this:
To create custom time patterns for multiple procedures attached to an appointment, see Appointment Types.
Additional examples: The following examples show the individual procedure time patterns, and the resulting time pattern when multiple procedures are added to an appointment.
X + X = XX
/X + X = /XX
/X/ + /X/ + /XX/ + /XX/ = /XXXXXX/
//XXX/ + X/ = //XXXX/
//XXX/ + /X// = //XXXX//
Double and Triple Booking
When one provider has two or more appointments scheduled for the same time block, the Provider Time Bar will indicate the conflict.
- If two appointments are scheduled in the same time block (double booked), diagonal lines in the square will indicate the conflict.
- If three or more appointments are scheduled in the same time block (triple booked), solid black squares indicate the conflict.
To block double booking of provider time by procedure, see Appointment Rules.