Supplemental Backups

The supplemental backup tool automatically backs up your critical data and stores an encrypted copy at Open Dental.

In the Manage Module, click Backup, Supplemental Backups.

Also see: Backup Tool, Remove Old Data

The supplemental backup tool is not designed to replace your existing backup method. Supplemental backups only include critical data. These backups are not verified and may not include all data. The OpenDent Images folders are not backed up. Supplemental Backups should not be relied upon and are only available as a last resort.

Supplemental backups are only available for customers on support.

Note: Open Dental does not have access to PHI as files are encrypted. Files can only be decrypted by admins in your practice and is only done when requested by your office.

Setup

Supplemental Backups Enabled: Check to enable supplemental backups. This will be unchecked by default if Disable monthly backup reminder is checked in Global Security Settings.

Last Backup Date Time: Automatically inserts the date of the last supplemental backup. Backups are run between 10pm and 4am (office time).

Backup Copy Network Path: (Optional) Enter the path to store a copy of the supplemental backup on your network. Copies stored on your local network are full backups.

Save Defaults: Click to save settings.

The eConnector is required to allow supplemental backups.

If an error occurs during the backup process, it will be logged in C:\Program Files (x86)\Open Dental\OpenDentalEConnector\Logger. Backups occur at night, once a week, at a time between 10pm and 4am.

Admin users must have a password enabled. If no password is entered, you will receive an Alert.

Accessing Supplemental Backups

In the event of catastrophic data loss, first contact your IT. They will determine if you have a suitable backup that can be used to restore your data. If your primary backup methods have failed, contact Open Dental support for assistance. Open Dental support will deliver the latest copy of the supplemental backup. As the backup is not verified, it may or may not be restored.

To decrypt the database, we will need the password of the last admin user that logged in as of the date of the backup. Open Dental support will be able to determine which user that is.

Security of Your Data

Over many years, Open Dental has urged users to backup their data. Unfortunately, users forget to make backups, their backup method fails, or their systems are attacked. When the unfortunate happens, data can be permanently lost or held hostage.

Losing this valuable data negatively impacts both the user (the dental office), and its patients. Open Dental has decided that, for users who have the eConnector installed and are on support, we will provide an encrypted backup as a last resort.

The encrypted backup cannot be accessed by support staff or anyone at Open Dental. As stated above, Open Dental does not have access to PHI. We cannot use or view any data in your database. Only the owner of the data (the last administrative user to log on) can decrypt the database. Supplemental backups can be easily turned on, off, or switched to a local copy, as desired.