See our webinar: Secondary Claims
Follow the steps in Add Insurance to add primary and secondary plans. From the Edit Insurance Plan window, ensure the Order for the secondary plan is "2" and "1" for the primary plan. If the primary plan was added first, then the secondary added next, the order will be automatically set correctly.
If the patient has more than two insurance plans, follow the steps to add these plans and ensure the order is set correctly.
Coordination of Benefits ( COB ) will affect how Open Dental calculates secondary insurance coverage. There are several different COBs. The rules used can vary by state, region, or insurance carrier. Check with the carrier to determine which COB is to be used with a specific insurance plan.
Set the COB Rule for an insurance plan in the Edit Insurance Plan: Other Ins Info tab. Set the default COB rule in Family Module Preferences.
In the Account Module, click New Claim and verify claim information. When the user clicks OK, two claims will be automatically created:
To manually create a secondary claim, highlight the procedures, click the New Claim dropdown and select Secondary.This is necessary if the secondary plan was added after creating the primary claim.
Primary and Secondary claims appear as follows in the patient account:
After receiving the primary claim and entering the payment, users will receive one of two popups:
Attachment requirements depend on your clearinghouse.
Procedures marked as Do Not Bill to Ins can be changed per insurance estimate.
From Edit Procedure, double-click on the estimate for the insurance that should not be billed. The Claim Procedure will be opened. Check Do Not Bill to This Insurance. Estimates will then look like this on the procedure:
When creating the claim, highlight the procedures and click New Claim. Users will get a prompt explaining the procedure will be excluded from the insurance marked as NoBill.
Write-offs should typically be entered after all claims have been received for the procedures to prevent entering write-offs amounts that exceed that cause procedures to be overpaid. If only one insurance is in-network, write-offs should be entered onto that carrier's claim. If both are in-network, write-offs can be entered on either claim.
Write-off estimates might show zero if the primary plan has a plan type of Category Percentage, and secondary plan is PPO. To change this, see Family Module Preferences, Calculate secondary insurance PPO write-offs (not recommended, see manual). This should only be checked if you understand COB rules and use PPO Percentage Plan types for all in-network insurance plans.
If primary insurance is received and not paid as estimated, secondary insurance estimates do not automatically update. Click Recalculate Estimates on the secondary claim to update the secondary estimate.
If a patient has both primary and secondary insurance and you want benefit estimates to be more accurate, you must set both up as a PPO Percentage plan type. See PPO Insurance Plan, Option 1.
If both plan types are PPO and the primary is not estimated to pay anything, the write-off that generates will be based off the secondary allowed amount.
Write-off might show zero if plan has a plan type of Category Percentage, and secondary plan is PPO. To change this, see Family Module Preferences, Calculate secondary insurance PPO write-offs (not recommended, see manual). This should only be checked if you understand COB rules and use PPO Percentage Plan types for all in network insurance plans.