State Abbreviations

State abbreviations are used to enter state information in the Edit Patient Information and Add Family windows. The State Abbreviations list contains U.S. states and standard abbreviations by default, but can be edited or added to. Typing the first letter of the state will prompt a suggestion box of all state abbreviations that match the first entered letter.


Note: State abbreviations are used to validate data entry of state information when State is a Required Field.

You may enter any description and abbreviation of your choosing, but we recommend using the standard abbreviations for states, providences, countries, etc. To add or edit state abbreviations, a user must have the Setup security permission.

  1. In the Main Menu, click Lists, State Abbreviations.

    The Medicaid ID Length column only shows if validation for Medicaid ID has been turned on in Required Fields Setup.

  2. Click Add, or double click an existing state to edit.
  3. Description: Enter an identifying name.
  4. Abbreviation: Enter the abbreviation that will show as a selection for this state. If State is set as a required, the entered state must match a valid two-letter abbreviation in this list.
  5. Medicaid ID Length: Enter the number of digits in the Medicaid ID for this state. This field only shows if validation for Medicaid ID has been turned on in Required Fields setup.
  6. Click OK to save.