Manage Time Cards

In the Time Clock, click Manage to view all employee time cards at once.

Time card management is only available to users with the Edit All Timecards security permission. Calculations correspond with ADP format requirements for offices that use ADP Workforce Now for payroll.

Note: ADP Run does not accept the format used by ADP Workforce Now.

Related links

Setup: Access Time Card Setup.

Reports: Run payroll reports.

Pay Period: Click the right/left arrows to move back or forward a pay period. The Start, End, and Paycheck dates will automatically change to reflect the pay period.

Clinic: If using Clinics, select the clinic to manage time cards for. The logged-on user can only manage time cards for clinics they have access to. The default is determined by the clinic selected in the main menu, Clinics. All employees who have clock events for the selected clinic will list.

Employee Time Cards grid: Each row represents an employee's time card for the pay period. Employees are listed in alphabetical order by last name. Only employees who have at least one clock in/out event during the pay period will list. Adjustments alone do not cause an employee's time card to show.

Clear Manual Adjusts: Clear any manually entered adjustments made to a clock event for selected employees.

Daily: Calculate total hours worked each day for all employees, taking into account rules for overtime, differential hours, and your preference for breaks over 30 minutes. Adjustments will be made within a clock event; new rows will not be created.

Note: When running Daily Calculations the current day will be excluded if it falls within the pay period being calculated.

Weekly: Calculate overtime for all employees (more than 40 hours in a week).

Note: Take note of any clock event notes and any errors that need to be fixed before running calculations.


Print All: Print all time cards at once.

Print Selected: Only print time cards for selected employees. Press Ctrl + click to select multiple employees.

Note: Time card notes may be limited when printing. Pay period notes will only print two lines (approximately 190 characters). Clock event notes will only print one line (approximately 25 characters).

Other Time Card Options

Time card related settings can be found in the following places:

Add Adjustments to a Time Card

Manually enter adjustments to account for other hours, additional overtime, etc. These adjustments create a separate row in the time card.

On the Employee Timecard, click Add Adjustment or double-click an existing adjustment to edit.

Click OK to save.

Note: Adjustments add to overtime when the total hours is over 40 per week.
For example, if an employee worked 38 hours, and you add an 8 hour adjustment to that week, clicking Calc Weekly will calculate 40 regular hours and 6 overtime hours.

Calculate Daily and Weekly Totals

At the end of each pay period, calculate regular and overtime hours. Calculations can be run for all employees at once or per time card.

  1. Check employee time cards for errors (e.g. no missing clock-in/out events). Add any manual adjustments. Correct any time card errors. See Time Card Edit.
  2. Calculate total hours worked each day, taking into account rules for overtime, differential hours, and your preference for breaks over 30 minutes. Adjustments will be made within a clock event; new rows will not be created.
    • To calculate for all employees, click Daily.
    • To calculate for a single employee, click Calc Daily on their time card. If you don't like the results, edit the rules in Time Card Setup and run it again. Overrides can be made to individual clock events.
  3. Calculate weekly overtime for employees who worked more than 40 hours in a week.
    • To calculate for all employees, click Weekly.
    • To calculate for a single employee, click Calc Weekly OT on their time card. If the total hours for an employee in a week is over 40, an additional adjustment row will be added for overtime hours. The weekly calculation will cross pay periods.

If using clinics, total hours and overtime hours are assigned by clinic.

Hour Calculation Logic

The math behind time card hour calculations is explained below.

Total hours = all hours worked (includes regular, overtime and differential (Rate 2) hours.

OT hours = overtime hours

Rate 1 hours = hours paid at the regular rate

Rate 2 hours = hours paid at the differential rate

Rate 1 hours = (1 - Rate 2/Total hours) * Regular hours

Rate 2 hours = (1 - Rate 2/Total hours) - Rate 1 hours

So Rate 2 hours + Rate 1 hours = Regular hours

Rate 1 OT hours = (1 - Rate 2/Total hours) * OT hours

Rate 2 OT Hours = (1 - Rate 2/Total hours) - (Rate 1 + Rate 2 + Rate 1 OT hours)