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Permissions

In User Group, there is a list of Permissions for each User Group.

Refer to the table below for details about each permission and its behavior.


Permissions Internal Name Behavior User Group Lock Date Global Lock Date Audit Trail Date used to calculate
Main Menu
File
Graphics Edit GraphicsEdit Access and change Graphics Preferences. X
Choose Database ChooseDatabase Access the Choose Database window. X
Setup - Covers a wide variety of setup functions Setup Many Setup functions. See "Setup" Permission. X
Chart - EHR
EHR Emergency Access EHREmergencyAccess Gives users with the Security Admin permission temporary access to the Family module if EHR Emergency Access is turned on. Most users have this anyways.
EHR Measure Event Edit EHRMeasureEventEdit Edit the date of an EHR measure event (action that affects an EHR numerator). X
Advanced Setup
Replication Setup ReplicationSetup Access Replication setup. X
Auto/Quick Note Edit AutoNoteQuickNoteEdit Create Auto Notes and QuickPaste Notes. X
Dental School
Instructor Edit AdminDentalInstructors Add or edit providers who are Dental School Instructors. Must also have Provider permission.
Student Edit AdminDentalStudents Add or edit providers who are Dental School Students. Must also have Provider permission.
Admin Evaluation Edit AdminDentalEvaluations Edit and view StudentEvaluations.
Schedules - Practice and Provider Schedules Alter provider and employee Schedules. X
Security
Security Admin SecurityAdmin Allow access to administrator functions. See "Security Admin" Permission. At least one user must have this permission. Tracks changes to permission in Audit Trail. X
Add New User AddNewUser Allow user to add new User Edit from the main menu, Setup, Add User. X
Lists
Procedure Code Edit ProcCodeEdit Add or edit procedure codes from Lists, Procedure Codes. Logs as entry in Audit Trail when a procedure code is edited from Lists, Procedure Codes. X
PerioEdit (not listed on Security window) Logs an entry in Audit Trail when a perio exam is added, deleted, or copied. X ExamDate
Fee Schedule Edit FeeScheduleEdit Edit fee schedules in the Fee Schedules window, Procedure Codes - Fee Schedule window, Fee Tools, and Edit Procedure Code window. X
Provider Fee Edit ProviderFeeEdit Enter and delete provider-specific fee schedule overrides)
Problem Edit ProblemEdit Add, edit, or delete a problem in the Problem List. X
Providers Providers Access the Providers. If the user has the dental school Student Edit or Instructor Edit permission, it will override this permission.
Providers - Alphabetize ProviderAlphabetize Enable the Alphabetize Provider button on the Provider Setup window.
Referrals
Referral Add ReferralAdd Add a referral to the main Referrals List. X
Referral Edit ReferralEdit Edit or delete a referral in the main Referral List. X
Referral, Attach to Patient RefAttachAdd Attach Referrals to patients. X
Referral, Delete from Patient RefAttachDelete Detach Referrals from patients. X
Reports Reports Access Standard Reports. To grant or block access by individual report, see Report Setup: Security Permissions. X
Production and Income, - View All Providers ReportProdIncAllProviders Access Production and Income reports for all providers. This applies to regular reports, and graphic reports. If a provider does not have this permission, they can still view their own reports, but only when they are logged on.
Daily Payments- View All Providers ReportDailyAllProviders Access Daily Payments, Daily Procedures, Daily Adjustments and Daily Writeoffs reports for all providers. If a provider does not have this permission, they can still view their own reports, but only when they are logged on.
Reports - Graphical Setup GraphicalReportSetup Set up and edit Graphic Reports. X
Reports - Graphical GraphicalReports View graphic reports.
User Query UserQuery Run and change variables in releasedUser Query. X
User Query Admin UserQueryAdmin Write, edit, and run user queries, save and delete Query Favorites, and mark queries as released or not released.
CommandQuery CommandQuery Run SQL commands (non-SELECT statements) on normal tables in the User Query window. X
New Claims from Procs Not Billed Report NewClaimsProcNotBilled Allows ability to use Procedures Not Billed to Insurance - New Claims.
Tools
Misc Tools
Medication Merge MedicationMerge Access the Merge Medicationstool. X
Patient Merge PatientMerge Access the Merge Patients tool. X
Provider Merge ProviderMerge Access the Merge Providers tool. X
Referral Merge ReferralMerge Access the Merge Referrals tool. X
Audit Trail AuditTrailAccess Access the Audit Trail. X
UserLogOnOff (not listed on Security window) Tracks when users logon, log off, clock in, clock out, or close Open Dental. X
Repeating Charge Tool RepeatChargeTool Allow a user to run Repeating Charges. X
Wiki Admin WikiAdmin Allow a user to lock a Wiki page and edit a locked page.
Wiki List Setup WikiListSetup Create or delete Wiki List and add list columns.
Clinics
Unrestricted Patient Search UnrestrictedSearch Allow clinic restricted users to search all patients in the database. Allow user to change patient's clinic within the Family module.
eServices
EServices Setup EServicesSetup Edit settings on the eServices Setup. The eConnector is only monitored when a user with this permission is logged on. Logs an entry in the Audit Trail when the eConnector is installed for the first time. X
Main Toolbar
Commlog Edit CommlogEdit Create or edit Commlog entries. X X X CommlogDateTime
Email Send EmailSend Email Message Edit. X
Webmail Send WebmailSend WebMail. X
Sheet Edit SheetEdit Edit sheets attached to patients and change the patient a sheet is attached to. Also tracks when Web Forms Feature are retrieved and attached to patients. X X X DateEntryC
Sheet Delete SheetDelete Delete sheets attached to a patient (See Fill Sheet). X X DateTimeSheet
Task Edit TaskEdit Edit Task description or delete tasks. Track task additions, edits, and deletions in the audit trail. X
Task Note Edit TaskNoteEdit Edit or delete task notes. X
Task List Create TaskListCreate Create a Task List. X
Popup Edit (other users) PopupEdit Edit or delete Popups created by a user other than the currently logged on user. Users without this permission can still edit and delete their own popups.
Appointments Module AppointmentsModule Access the Appointments Module.
Appointment Create AppointmentCreate Create new appointments. X
Appointment Move AppointmentMove Drag scheduled or completed appointments to new operatories. Move appointments to the Unscheduled List. X
Appointment Edit AppointmentEdit Edit scheduled appointments, Break Appointment, and delete appointments from the Unscheduled List. This does not block a user from moving appointments or changing appointment length. X
Completed Appointment Edit AppointmentCompleteEdit Edit completed appointments. This does not block a user from moving appointments or changing appointment length. X
eCW Appointment Revise EcwAppointmentRevise Only used by eClinicalWorks.
Insurance Plan Verification Assign InsPlanVerifyList Determines if a user can be assigned to insurance verifications in the Insurance Verification List (whether the user is listed as an option under For User).
RecallEdit (not listed on Security window) Creates entry in Audit Trail when a recall type is created, edited, or deleted. Tracks when Undo tool is ran in Recall List. X
Appointment Confirmation Status Edit ApptConfirmStatusEdit Edit Appointment Confirmation Status. Logs changes to confirmation status in the audit trail. X
Blockouts Blockouts Add, edit, copy/paste, or delete Blockouts of any type. Logs an audit trail entry when a blockout is added, edited, deleted, cut, copied, pasted, or cleared. Users without the permission, can only add, edit, or delete blockouts flagged as NS or DC. X
Family Module FamilyModule Access the Family Module. Logged as FamilyModuleViewed in the Audit Trail X
Insurance Plan Edit InsPlanEdit Edit Insurance Plan information, Benefit Information, and Discount Plans. Logs an entry in the Audit Trail when insurance plan information is edited during import of an 834. X
DiscountPlanEdit (not listed on Security window). Audit when a discount plan is added or dropped from a patient's account. X
Change existing Ins Plan using Pick From List InsPlanPickListExisting In the Insurance Plan, use the Pick From List button to select a new insurance plan before dropping the existing plan.
Insurance Verification InsuranceVerification Allows access to the Insurance Verification List.
Insurance Plan Change Assignment of Benefits InsPlanChangeAssign Change the Assignment of Benefits setting on the Edit Insurance Plan window. Change Insurance plans default to show assignment of benefits setting in Family Module Preferences. X
Insurance Plan Change Subscriber InsPlanChangeSubsc Change the subscriber on the Edit Insurance Plan window or use the Move Subscribers tool. X
Insurance Plan Ortho Edit InsPlanOrthoEdit Edit information on the Edit Insurance Plan window, Ortho tab.
Carrier Create CarrierCreate Create Carriers. Does not stop Trojan Bridge or XML imports from creating new carriers. X
Patient Billing Type Edit PatientBillingEdit Change a patient's billing type on the Edit Patient Information. X
Patient Primary Provider Edit PatPriProvEdit Allow or block user from changing a patient's primary provider on the Edit Patient Information window or via the Provider List. Logs entry in audit trail when primary provider is changed. X
Patient Restriction Edit PatientApptRestrict Change the setting of the Appointment scheduling is restricted checkbox. X
InsPlanChangeCarrierName (not listed on Security window) Tracks changes to insurance carrier name made via the Edit Insurance Plan window. X
PatientFieldEdit (not listed in Security window) Logs an entry in the Audit Trail when information in a Patient Fields is edited. X
RequiredFields (not listed in Security window) Logs an entry in the Audit Trail when information is not completed in a Required Field and the user clicks OK. X
PatientCreate (not listed on Security window) Logs an entry in the Audit Trail when a new patient is added. X
PatientEdit (not listed on Security window) Logs an entry in the Audit Trail when patient information is edited during import of an 834, when patient is moved to a different family, or when patient information (patient name, status, or address) is changed and saved. See also ERAs. X
InsPlanCreate (not listed on Security window) Logs an entry in the Audit Trail when an insurance plan is created during import of an 834. X
InsPlanCreateSub (not listed on Security window) Logs an entry in the Audit Trail when an insurance plan subscriber is created during import of an 834. X
InsPlanEditSub (not listed on Security window) Logs an entry in the Audit Trail when an insurance plan subscriber is edited during import of an 834. X
InsPlanAddPat (not listed on Security window) Logs an entry in the Audit Trail when a patient is added to an insurance plan during import of an 834. X
InsPlanDropPat (not listed on Security window) Logs an entry in the Audit Trail when a patient is dropped from an insurance plan during import of an 834. X
PatPlanCreate (not listed on Security window) Logs an entry in the Audit Trail when a patient insurance plan is created. X
Archived Patient Edit ArchivedPatientEdit Edit archived patient information in the Edit Patient Information window.
Account Module AccountModule Access the Account Module. Logged as AccountModuleViewed in the Audit Trail X
Claim
Claim Send ClaimSend Send or print an Insuranceclaim. X
Claim Sent Edit ClaimSentEdit Edit claims that have already been sent. X X DateSent
Claim Delete ClaimDelete Delete a claim. X X SecDateEntry
Claim History Edit ClaimHistoryEdit Edit the ClaimStatus History. X DateTimeEntry
Claim View ClaimView (rarely used) Allow user to view a claim. Users who do not have this permission also cannot create a claim.
Claim Procedure Provider Edit When Attached to Claim ClaimProcClaimAttachedProvEdit Edit providers on Claim Procedures that are attached to a claim. X
Claim Procedure Received Edit ClaimProcReceivedEdit Edit claim procedures that have a received status. Date limitations will be ignored when date is invalid. X DateEntry
Update Custom Tracking UpdateCustomTracking Enable the Update Claim Tracking button in the Outstanding Insurance Claims Report.
PreAuth Sent Edit PreAuthSentEdit Edit Preauthorization that have already been sent. X SecDateEntry
Account Procs Quick Add AccountProcsQuickAdd Show the Quick Procs tool button in the Account module toolbar. If this is permission is added or removed, restart Open Dental for it to take effect. X
Insurance Payment
Insurance Payment Create InsPayCreate

Receive a Claim, Finalize Insurance Payment, create a Batch Insurance Payment, or Access ERA window.

 X X PaymentDate
Insurance Payment Edit InsPayEdit Edit received procedures, finalized payments, and payment details on a batch insurance payment. X X X DateCP
Insurance Write-Off Edit InsWriteOffEdit Edit write-offs and write-off estimates. X DateEntryC
Payment
Payment Create PaymentCreate Enter Payment Allocation. Also needed to create an Income Transfer. X X PaymentDate
Payment Edit PaymentEdit Edit patient payments. X X X PaymentDate
Pay Split Create after Global Lock Date SplitCreatePastLockDate Add new Pay Splits for payments created before the Global Lock Date. Does not allow editing or deleting of existing payments. The sum of all splits must equal the payment amount. X X
Payment Plan
Pay Plan Edit PayPlanEdit Create, edit, close, or delete Payment Plan. Logs an entry in the Audit Trail when a plan is created, reopened, signed, or closed, when a signature is invalidated, or when the guarantor, amount, insurance plan, or note is changed. X X PayPlanDate
Adjustment
Adjustment Create AdjustmentCreate Create Adjustment. X X AdjustmentDate
Adjustment Edit AdjustmentEdit Edit adjustments. X X X AdjustmentDate
Adjustment Edit Zero Amount AdjustmentEditZero Delete existing adjustments with a zero amount and today's date (if user does not have the Adjustment Edit permission.)
ClaimEdit (not listed on Security window) Logs an entry in the Audit Trail when a claim is created, cancelled, or saved. X
TreatmentPlan Module TPModule Access the Treatment Plan Module. Logged as TreatmentPlanModuleViewed in the Audit Trail X
Edit Treatment Plan TreatPlanEdit Edit a saved Treatment Plan. X X DateTP
Edit Treatment Plan Presenter TreatPlanPresenterEdit Change the presenter when Editing a Saved Treatment Plan. X
Sign Treatment Plan TreatPlanSign Allow a user to sign a saved Treatment Plan.
TreatPlanDiscountEdit (not listed on Security window) Create or change a procedure Discount in the Treatment Plan module or Procedure. Logs an audit trail entry when a discount is changed. X
Chart Module ChartModuleViewed Access the Chart Module. Logged as ChartModuleViewed in the Audit Trail. X
Procedure
Create Completed Procedure (or set complete) ProcComplCreate Set appointments or individual procedures complete. Set Appointment Complete. X X ProcDate
Edit Completed Procedure (full) ProcComplEdit Edit and delete procedures with a status of complete (C), existing - other provider (EO), or existing - current provider (EC). X X X ProcDate
Edit Completed Procedure (limited) ProcComplEditLimited

Edit limited, non-financial fields for completed procedures, regardless of the global lock date. Adjustment dates still adhere to a global lock date. If a group note is only attached to non-completed procedures (because the status has changed), the TP Procedure Delete permission is used instead.

The information that can be changed includes the Procedure Note (including adding an auto note), Signature, E-claim Note, Hide Graphics checkbox, adding an adjustment, Do Not Bill to Ins checkbox, and all values on the Procedure Info - Misc tab.

 X X X ProcDate
Edit EO or EC Procedures ProcExistingEdit Allow a user to edit a procedure with a status of Existing Other (EO) or Existing Current (EC). X x
Show Procedure Fee ProcEditShowFee Show (check) or hide (uncheck) the Amount textbox in the Procedure Info window only. It does not affect the Chart View. This permission might not be very useful, and was added for a specific customer for a unique situation.
TP Procedure Delete ProcDelete Delete non-completed procedures and edit attached Procedure Notes and Procedure Group Note. Procedure Locking is another way to handle editing and deleting of procedure notes. X X ProcDate
Procedure Note (full) ProcedureNoteFull Make changes to any procedure note.
Procedure Note (same user) ProcedureNoteUser Only allow user to make changes to procedure notes that are unsigned or they have signed. Block user from changing procedure notes signed by others.
Group Note Edit (other users, signed) GroupNoteEditSigned Only allow user to edit group notes that are unsigned or they have signed. Block user from changing procedure notes signed by others.
ProcFeeEdit (not listed on Security window) Tracks changes to ProcedureCode fees in the Audit Trail. X
MedicalInfoViewed (not listed on Security window) Logs an entry in the Audit Trail when the MedicalWindow is viewed. X
PatProbListEdit (not listed on Security window) Logs an entry in the Audit Trail when Problems are added, changed or removed. X
PatMedicationListEdit (not listed on Security window) Logs an entry in the Audit Trail when Medications are added, changed or removed. X
PatAllergyListEdit (not listed on Security window) Logs an entry in the Audit Trail when Allergies are added, changed or removed. X
ProcEdit (not listed on Security window) Tracks when a procedure is flagged as CPOE. X
Rx
Rx Create RxCreate Create prescriptions. X
Rx Edit RxEdit Edit or delete prescriptions. X
Ortho Chart Edit (full) OrthoChartEditFull Create, sign, or edit any Ortho Chart dated entry. X X OrthoDate
Ortho Chart Edit (same user, signed) OrthoChartEditUser Only allow user to edit or sign ortho chart entries that are unsigned, or that they created or signed. Block user from editing or signing entries created by others. X OrthoDate
Perio Chart Edit PerioEdit Edit a dated Perio exam. X X
Anesthesia
Intake Anesthetic Medications into Inventory AnesthesiaIntakeMeds Only used by the Anesthesia plugin.
Edit Anesthetic Records; Edit Adjust Inventory Counts AnesthesiaControlMeds Only used by the Anesthesia plugin.
Images module ImagesModule Access the Images Module. Logged as ImagesModuleViewed in the Audit Trail. X
Image Delete ImageDelete Delete Images. X X DateCreated
ImageEdit (not listed on Security window) Logs an entry in the Audit Trail when a document is created, moved, or edited. X
Manage Module ManageModule Access the Manage Module.
Accounting Accounting Access Accounting. X
Accounting Create Entry AccountingCreate Create accounting entries. X X DateDisplayed
Accounting Edit Entry AccountingEdit Edit accounting entries. X X DateDisplayed
Billing Billing Access Billing. X
Deposit Slips DepositSlips Edit DepositSlips. X X DepositDate
Backup Backup Access Backups. X
Time Card
Edit All Time Cards TimeCardsEditAll Edit any person's time card and have access to the Time Card Manage window in the Time Clock section. The Security setting for User cannot edit their own time card will override this permission. X
Time Card Delete Entry Time CardDeleteEntry Delete a time card entry. We recommend not using this permission because time card changes are tracked anyway. X X TimeEntered
Equipment
Equipment Setup EquipmentSetup Access Equipment.
Equipment Delete EquipmentDelete Delete Equipment. X DateEntry
Merge Tools
Insurance Carrier Combine InsuranceCarrierCombine Combine Carriers. X
Insurance Plan Combine InsurancePlanCombine Combine Insurance Plans X
Web Applications
Mobile Web MobileWeb Allow or block a user from accessing the Mobile Web Feature. X