Blockouts are visial indicators on the schedule that can be used to indicate times for lunches, meetings, specific procedures, etc.

In the Appointments Module, blockouts show as colored areas.

Blockouts can allow scheduling appointments over them or can block scheduling an appointment.

The Blockouts permission is required to add, edit, cut/copy/paste, and delete blockouts that are not flagged as Disable Cut/Copy/Paste (DC) or No appointment scheduling (NS)." (DC). Users without the permission can only add, edit, and delete blockouts flagged as DC and NS.

Blockouts cannot overlap. When adding a blockout that would overlap an existing blockout, you will get a message stating blockouts cannot be overlapped, or you will be prompted to remove the existing blockouts. This behavior is determined by the Allow 'Block appointment scheduling' blockouts to replace conflicting blockouts preference.

Define blockout types, scheduling preferences, editing preferences, and colors in Definitions: Blockout Types. Define the font color in Definitions: Appointment Colors. To use outlines instead of solid blocks of color, set the Use solid blockouts instead of outlines on the Appointments Module preference.

To view or select a blockout option, right-click on the operatory in the schedule.

Note: Cut Blockout, Copy Blockout, and Paste Blockout items will be gray if the blockout has Disable Cut/Copy/Paste checked in Definitions.

Add or Edit a Blockout

On the appointment schedule, right-click on a time block in an operatory, then click Edit Blockout or Add Blockout. Edit Blockout is only enabled when you right-click on an existing blockout.

Start/Stop Time: Both times default to the time clicked on the schedule. Manually change times or click the dropdown to select an option. You are not required to use 30 minute increments. If manually entering, use the format 00:00 AM.

Note: Optional text that shows under the blockout label. This text box has right-click options (Right Click Text Box).

Blockout Type: Determines the blockout text, scheduling and editing preferences, and color. Customize options in Definitions, Blockout Types.

Operatories: The operatories the blockout will apply to. To select multiple Operatories, press Ctrl while clicking. If using Clinics, only operatories assigned to the clinic selected in the main menu are options.

When blockouts with the same type are added to multiple operatories at once, they become connected. Deleting or replacing a blockout in one operatory will also delete or replace any blockouts that are connected.

Blockout Cut-Copy-Paste

Use this tool to copy and paste blockouts for a week or day. Changes only apply to the visible operatories for the current appointment view. Blockout types with Disable Cut/Copy/Paste checked in Definitions are not included.

  1. In the Appointments Module, move the schedule to the day you want to act on.
  2. Right-click on the schedule and select Blockout Cut-Copy-Paste.
  3. Select an option. Clear Day: Remove all blockouts on the selected day (daily or weekly view).
    Note: When Clinics is enabled Clear Day will only clear the day of the selected clinic.

    Copy Day/Paste: Once one day's blockouts are set up, copy and paste it to other days.

    1. Click Copy Day. The window will close.
    2. Right-click on the day you want to paste to, and select Blockout Cut-Copy-Paste again. The copied date will show.
    3. Click Paste.

    Copy Week/Paste: Once an entire week's blockouts are set up, copy and paste to other weeks.

    1. To include weekends in the copy, check Include Weekends.
    2. Click Copy Week. The window will close.
    3. Right-click on the week you want to paste to, and select Blockout Cut-Copy-Paste again. The copied date range will show.
    4. Click Paste.

    Copy/Repeat: Copy and paste one day or one week repeatedly into the future.

    1. Copy the day or week.
    2. On the first day/week you would like to paste to repeatedly, right-click and select Blockout Cut-Copy-Paste again.
    3. In the # box next to Repeat, enter the number of days/weeks in the future you would like to paste the blockouts, such as 365 days or 52 weeks.
    4. Click Repeat.

    Replace Existing: If checked, the day or week being pasted/repeated will replace any existing blockouts. If unchecked, existing blockouts will not be replaced, and the paste process will stop and go no further than the first conflicting blockout..

Hint: To clear multiple days or weeks, create one blank day or week, make sure Replace Existing is checked, then Copy/Repeat.