Electronic Signatures

An electronic signature can be used much like a pen and paper signature. Each signature is electronically linked to the data it applies to and, if the data changes, the signature is invalidated or cleared.

In the Procedure Edit window, on the right, is a signature box.

Electronic signatures are also available in various parts of Open Dental where there is a signature field or when added to supported Sheets .


When electronic signatures are available, a signature box shows with available options:

To only allow Procedure Note, Group Note, and Ortho Note signatures by Providers enable the preference, Notes can only be signed by providers.

To only allow signatures by provider on a Sheet, enable Restrict Signatures to Providers in Edit Signature Box Field window in Edit Sheet Def.

Technical Details

Topaz Signature Pads

Open Dental does not sell the Topaz signature devices. However to ensure compatibility, please make sure the model number ordered exactly matches a signature pad we recommend. We recommend purchasing new models only and verifying the warranty.

Topaz pads are not compatible with Open Dental Cloud.

Purchase in the United States and Canada: Topaz Website

Requirements: The pad purchased must be a 1 x 5 pad and it must have a model number ending in HSB or BSB. Those models are all USB types that use the human interface driver.

HSB model setup: See Topaz HSB Model Setup. This is our recommended signature pad model.

BSB model setup: See Topaz BSB Model Setup .

Topaz Pad Recommendations: At this time, we strongly recommend a wired pad as we have not found a wireless pad that is functional.

Recommended Pads Model # URL $
SigLite 1 x 5 This is a low cost pad that users sign blind, as it does not show ink on the screen as they sign. Because of this awkwardness, it is probably not suitable for patients, but it works fine for staff members who are signing procedure notes. The background is a dark blue rather than the medium blue pictured. T-S460-HSB-R Topaz SigLite ~ $100
SigLite LCD 1 x 5 This pad has an LCD screen, so users can see the signature as they sign, just like on paper. It works very well, but is more expensive. The screen background is actually gray rather than backlit. T-L460-HSB-R Topaz SigLite LCD ~ $200

Other pads may have extra features, such as backlighting or more durable surfaces. These pads work as long as they meet the Requirements listed above.

Other Compatible Pads Model #
SignatureGem 1x5 T-S261-HSB-R
DeskGem1x5 T-S981-HSB-R
SignatureGem LCD 1x5 T-L462-HSB-R
SignatureGem Backlit LCD 1x5 T-LBK462-HSB-R
SigLite Slim 1x5 T-S461-HSB-R
SigLite Backlit LCD 1x5 T-LBK460-HSB-R
SigLite 1x5 T-S460-BSB-R
Any of the IDGem series that are 1x5 and HSB.