Dynamic Payment Plan

A Dynamic Payment Plan is an open ended repayment agreement for completed, planned, and future procedures.

In the Account Module, the Payment Plans grid lists all payment plans associated with the family.

Note:

In the toolbar, click Payment Plan, Dynamic Payment Plan, or double-click an existing plan to edit.

To set when payment plan payments will be due, see Manage Module Preferences, Days in advance to bill payment plans amounts due. To set a time when the Open Dental Service will update dynamic payment plans, see Account Module Preferences, Dynamic Pay Plan run time.

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Dynamic payment plans are designed to allow the creation of a flexible repayment agreement.

When a dynamic payment plan is first created the window will default to the Production tab (see below). Dynamic plans require production to be attached before other terms can be determined. Use the Procedure button to add production to the plan, after which you can choose terms, including Payment Amount or Number of Payments, and Charge Frequency. Click Create Schedule to generate an Amortization Schedule. Use the Sign & Print button to complete the agreement.

Note: If the plan is later changed to include additional production changing the repayment term, you will want to have the new version signed and printed.

Category: Assign a category to this payment plan (e.g. Ortho, Implant). Useful to distinguish one payment plan from another when families have many plans. Customize the category options in Definitions: Payment Plan Categories.

Patient: The person who was treated. Click Go To to switch to their account. Patients can have multiple payment plans, and each plan can have a different guarantor.

Guarantor: The person who will make the payments. It does not have to be in the same family as the patient. It also can differ from the account's guarantor. Click Change to select. Click Go To to switch to their account.

Full Lock: Check box to lock current terms of payment plan. Prevents any further additions to production or changes to repayment schedule. Adding an APR interest rate requires that the plan be locked.

Terms that affect the Amortization schedule:

Create Schedule: Create the amortization schedule based on the terms. Production must be added to the plan before the schedule can be created. A description of the terms will show in the Note field.

Once the schedule is created, these calculations are automatic:

Amortization Schedule: The amortization schedule is generated based on the terms. Principal and interest are calculated automatically. Due dates are based on the Date of First Payment and selected charge frequency.

Note: Because charges may be spread across multiple procedures, multiple entries may list for a single date in the schedule. The amounts for each line item on that date will add up to the total amount of the charge for that day.

Interest: Open Dental automatically calculates interest (APR) using the following method. Most online calculators use the same method, but some may differ (e.g. assume down payment is first month's payment). Adding an APR interest rate required that the Plan be fully locked.

  1. Subtracts the down payment from the payment plan balance.
  2. Calculates the number of payments, or the payment amount, based on the new balance (balance minus down payment).

Note: When you create the schedule, a detailed note of the terms shows for future reference. Other notes can be added as needed.

Sign & Print: Click to sign and print payment plan. See Sign and Print Payment Plan.

Click OK to create the Payment Plan.

Production tab

From the Production tab you will add procedures and adjustments to the payment plan. Dynamic payment plans require attached production. Unlike normal payment plans, the total amount is not fixed and additional procedures and adjustments can be added.

Note:
  • Production for a given procedure can only be attached to a single payment plan.
  • Amount Attached does not reflect patient portion after insurance estimate and/or write-offs. Only adjustments are factored in.
  • Only completed procedures can be attached to a Dynamic Payment Plan.

Delete: Delete selected production item from the attached production list.

Print: Click to print list of attached production.

Adjustment: Click to open Adjustment Picker window.

Note: We do not recommend selecting negative adjustments for attachment. Instead, attach them to a procedure first, and then select the procedure to attach it to the payment plan.

Highlight adjustments to be included in the payment plan.

Procedure: Click to open the Select Procedure window.

Editing an Existing Plan

Double-click to open an existing dynamic payment plan. The terms will be grayed out.

Click Unlock to edit the terms or add additional procedures or adjustments.

Delete: Click to delete the entire plan. Payments cannot be attached.

Close Plan: Click when the payment plan is paid off, or if you are writing off the unpaid amount.

Plans with APR cannot be edited. You must create a new plan to add treatment instead.